Self-Service Portal
Pilots book their own flights and instructors schedule anyone. Currency is checked at booking - clean flights confirm instantly, anything that needs a second look routes to a staff approval queue.
Flight school operations, reimagined
Run your flight school
on autopilot.
Scheduling, dispatch, currency, and reporting in one calm, modern interface. Pilots self-schedule with currency checked automatically, so your front desk runs paperless and your CFIs spend the day flying, not filing.
Add-on for FBO Director
Building and shipping aviation software since 1992 - the team behind FBO Director.
Features
Everything you need to run the day.
One workflow, front desk to flight deck. The same dispatch logic FBOs use every day, sized for a flight school - and a self-service portal so pilots and instructors book themselves.
Confirmations & Reminders
Every booking sends a branded confirmation with a calendar invite, plus an automatic reminder 24 hours before the flight. Cancellations notify the pilot too.
Scheduling Board
Drag-and-drop blocks for aircraft and instructors. Conflicts surface before students hit the ramp.
Dispatch Workflow
Pre-flight checks, currency gates, and approval queues - the front desk runs without paper.
Aircraft & Maintenance
Squawks, hour-tracking, and inspection windows. Block a tail before it gets dispatched, not after.
Pilots & Instructors
Currency, medicals, endorsements - one source of truth, one alert when something is about to expire.
Reports & Currency
Instructor utilization, aircraft hours, currency rollups. Pull the operational reports you actually use, export to CSV.
Who it's for
Right-sized for the way your school operates.
Part 61, a mixed FBO plus flight school, or a multi-base network - ScheduleFlight shares your existing FBO Director database with zero duplication.
Part 61 schools
Free-form scheduling without the FAA paperwork tax. Track instructor hours and student progress without forcing a syllabus structure on your CFIs.
Mixed FBO + flight school operators
If you already run an FBO on FBO Director, fuel sales, hangar revenue, and training revenue roll up to the same customer record. One bill, one report set, one front desk.
Multi-base networks
One login, every base. Roll up utilization across aircraft and instructors at every location, with per-base permissions and reporting.
FAQ
Questions you probably have.
Can I import from my current scheduler?
Yes, and you don't do it yourself. Our team handles assisted migration for you -
we move your pilots, instructors, customers, and account numbers over so you start
with your roster already in place. Coming off MyFBO now that it has shut down?
That is exactly who this is for, and the migration help is free.
Do I need FBO Director to use ScheduleFlight?
Yes - ScheduleFlight is an add-on to FBO Director. That is deliberate: the
FBO Director billing engine and customer base are the foundation we built on.
The add-on is $249/month, billed with your FBO Director subscription, monthly,
cancel any time. A standalone path for flight schools without FBO Director is on
the roadmap - ask us to be notified.
How does it integrate with FBO Director?
Tightly. Customer records, fuel sales, tie-down activity, and billing flow through to
the same record in FBO Director - your front desk doesn't reconcile two systems.
Built by the same team that's been building aviation software since 1992.
Is there a mobile app?
Yes. The ScheduleFlight Android app is on Google Play, and the web app runs in any
modern browser on phone, tablet, or desktop. Mobile is included in every
subscription. An iOS app is coming.
Can pilots and instructors schedule themselves?
Yes. Each pilot and instructor gets their own login. Pilots book their own
flights; instructors can schedule any pilot or aircraft. Currency is checked
at booking time - if the pilot is current the flight confirms immediately. If
a medical, BFR, or checkout is expired, or the flight trips a policy rule
(over a set length, overnight), the reservation is still created but routed
to a staff approval queue rather than silently lost. Staff approve or deny in
one click and the pilot is emailed either way.
What does a pilot get when they book?
A branded confirmation email with a calendar invite (.ics) the moment the
flight is confirmed, and an automatic reminder 24 hours before. Cancellations
email the pilot too. On the staff board, every reservation shows who booked it
- pilot, instructor, or front desk - so dispatch always knows where a flight
came from.
How does billing work?
It is an add-on to your FBO Director subscription - billed alongside FBO
Director, no separate checkout. Monthly, cancel any time, no long-term contract.
Where is my data hosted?
Hosted on Microsoft Azure in the United States, encrypted at rest and in
transit, with automated backups and point-in-time restore.
Leaving an old flight school scheduler?
Moving off MyFBO or another legacy system?
We move your pilots, instructors, customers, and account numbers for you. Free migration help, 14-day free trial.
Call our office, mention flight school scheduling, and we will get back to you within a few hours.